Finance Assistant

Company overview

OEG is a leading energy solutions business, providing mission-critical infrastructure assets and services to the global offshore energy industry. Through our specialist divisions - topside, marine, subsea, logistics and industrials, we are a pivotal link in the global offshore energy project chain, ensuring our customers’ projects are delivered safely, reliably and efficiently.

Core purpose

• Ensure accurate, timely, and compliant financial processing across vendor management, accounts receivable, and month-end reporting to support the company’s operational and financial objectives.

• Maintain strong stakeholder relationships and support effective cash-flow collections, and audit processes while upholding OEG Group values. 

Key responsibilities and accountabilities

• Process vendor invoices accurately and in a timely manner, ensuring compliance with company policies and procedures.

• Set up new vendors and liaise with the Procurement team to ensure all onboarding documentation is complete and compliant with company policies and procedures.

• Respond to and resolve ad-hoc supplier queries in a timely and professional manner.

• Perform monthly reconciliation of GRNI accounts.

• Prepare and perform monthly reconciliations of vendor statements.

• Support and execute month-end processes in accordance with reporting deadlines and internal processes.

• Prepare monthly vendor payment runs.

• Manage cash collection activities, ensuring outstanding debts are collected in line with agreed customer credit terms and company policies.

• Liaise with Finance Administrators to ensure invoice queries are resolved promptly.

• Work closely with the Business Development team to raise awareness of overdue accounts and late collections.

• Hold monthly DSO (Days Sales Outstanding) meetings and coordinate follow-up meetings as required.

• Liaise with Finance Administrators to ensure proforma invoices are prepared and submitted promptly.

• Allocate customer payments accurately and in a timely manner, ensuring accounts are up to date.

• Perform month-end reconciliation processes to upload invoicing data from CSAM to Access Dynamics.

• Prepare supplementary revenue reports as part of the month-end reporting process.

• Support the preparation and updating of the twice-monthly cash flow forecast.

• Provide support to the Senior Accountant as required, assisting with ad-hoc tasks and financial activities.

• Support financial and ICV audits by providing required documentation, responding to queries, and assisting with audit processes.

• Adhere to and actively promote OEG Group values in all aspects of work.

QHSE responsibilities

To have a general understanding of the areas of our QHSE Management System and OEG’s QHSE aims and objectives that are relevant to the role.

Comply with the requirements of OEG Energy Group Policies and the responsibilities within the wider QHSE Management System.

Promoting:

• a proactive health and safety culture focussed on the prevention of work-related injury or ill health and continual improvement in our processes / performance.

• environmental sustainability and energy efficiency whilst minimising our environmental impacts and preventing pollution.

• a quality culture that brings values to our business, our customers and other interested parties ensuring quality issues and opportunities for improvement are identified and implemented.

Skills and experiences

• Strong financial and accounting knowledge with 5+ years of relevant experience.

• Proficient in Microsoft Office (particularly Excel), and experienced with Access Dimensions, C-Sam and Vena.

• Independent, structured, committed and results-oriented with a strong attention to detail.

• Strong organisational skills with the ability to manage priorities effectively and ensure deadlines are consistently met.

• Deliver excellent customer service, always maintaining professionalism and responsiveness.

• Strong English communication skills, both written and oral.

Qualifications

• Bachelor’s degree or Diploma in Finance is preferred.