Regional Operations Administrator

Company overview

OEG is a leading energy solutions business, providing mission-critical infrastructure assets and services to the global offshore energy industry. Through our specialist divisions - topside, marine, subsea, logistics and industrials, we are a pivotal link in the global offshore energy project chain, ensuring our customers’ projects are delivered safely, reliably and efficiently.

Core purpose

• To ensure that all operational and certification-related administrative duties are completed accurately and on time, in full compliance with OEG’s health, safety, and quality processes, procedures, and policies. 

Key responsibilities and accountabilities

• Inspect units and determine the required inspections. 

• Send inspection requests to the appropriate parties. 

• Follow up with inspectors to ensure timely completion of all inspections and submission of required documentation. 

• Validate inspection certifications to ensure accuracy and compliance. 

• Update and maintain unit folders on the OEG server to ensure accurate and organised records. 

• Assign GPS tags to units and update and maintain GPS systems to ensure accurate tracking. 

• Update and maintain the CSAM system to ensure accurate and current records. 

• Send certificates to customers promptly, updating client SharePoint folders or relevant software as required. 

• Generate and send Consignment GPS Reports. 

• Update and maintain the inspection certificate register. 

• Update and maintain inspection status reports. 

• Update and maintain the inventory tracking report. 

• Prepare and submit monthly inspection reports in a timely and accurate manner. 

• Design and generate additional operational reports as required. 

• Carry out all duties in accordance with agreed processes, procedures, and company standards. 

• Identify any breaches of established processes and escalate them appropriately. 

• Complete all work to a high standard within agreed timescales, ensuring OEG deadlines are consistently met. 

• Notify the supervisor or manager of any missing materials or information required to ensure work is completed within agreed timescales. 

• Collaborate effectively with colleagues, providing support as needed to achieve team objectives. 

• Consistently comply with all health, safety, and quality procedures and processes. 

• Always maintain a professional image of the company. 

• Develop skills and knowledge in line with the evolving responsibilities of the role. 

• Maintain a positive attitude toward work and deliver high levels of performance as expected by the company. 

• Undertake any other reasonable duties or tasks as assigned by your Line Manager or authorised personnel. 

QHSE responsibilities

To have a general understanding of the areas of our QHSE Management System and OEG’s QHSE aims and objectives that are relevant to the role.

Comply with the requirements of OEG Energy Group Policies and the responsibilities within the wider QHSE Management System.

Promoting:

• a proactive health and safety culture focussed on the prevention of work-related injury or ill health and continual improvement in our processes / performance.

• environmental sustainability and energy efficiency whilst minimising our environmental impacts and preventing pollution.

• a quality culture that brings values to our business, our customers and other interested parties ensuring quality issues and opportunities for improvement are identified and implemented.

Skills and experiences

• Minimum of one year’s experience, preferably in the oil and gas or container industry is preferred but not essential. 

• Strong verbal and written communication skills. 

• Ability to identify and address potential issues before they escalate. 

• Demonstrates punctuality, maintains an excellent attendance record, and follows instructions accurately and reliably. 

• Proficient in Microsoft Office, particularly Word and Excel. 

• Preference will be given to qualified local Trinidadian Nationals. 

Qualifications

• Minimum of a Diploma in Operations, Business Management, Logistics, or a related field of study.